FOR MULTI-FACILITY LONG-TERM CARE OPERATORS

Fill more beds. Stay survey-ready.

PurpleBrain reads what your facilities already run on — your policy manual, payer contracts, capability and staffing notes, past surveys and Plans of Correction — and turns it into agents that screen a referral against what you can deliver and what it pays, and answer a survey citation with the source. Every answer traces to where it came from. No EHR integration. When it isn't sure, it says so.

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THE PROBLEM

Every decision runs against a clock.

A referral you answer late is a bed someone else fills

The hospital sends the same patient to five facilities at once. The one that responds first — and can show it can take them — gets the admission. While a coordinator digs through payer contracts and capability notes, the bed fills down the street.

Knowledge walks out the door

Administrators, directors of nursing, and QAPI leads turn over, and every acquisition brings another operator's policies and correction history to absorb.

A wrong answer has your name on it

A confident wrong answer isn't a bad search result — it's a deficiency, a fine, and a repeat citation on the statement with your operator name on it.

HOW IT WORKS

Agents that work like your best people.

Screen a referral in minutes

A referral lands as a fax or PDF. An agent reads it, matches the patient's needs against what your facility can actually deliver and what the payer pays, and flags the risks — "needs hemodialysis 3×/week; nearest contracted provider is 22 miles" — so your coordinator decides in minutes, with the reasons in front of them. It drafts the response; a person sends it.

Answer a survey citation with the policy

When a Form CMS-2567 lands, the clock starts: "which of our policies covers this deficiency, and what did our last accepted Plan of Correction commit to?" It answers with the exact section and drafts the Plan of Correction from what worked before — so your team edits instead of starting blank. A person signs off before it counts.

See the source-bound CMS-2567 deadline workflow →

Bring acquired facilities in fast

When you take on a facility, you inherit its policies, its survey history, and a few long-tenured people. Their records and judgment go into the same queryable layer — so a new administrator isn't starting cold.

Referral · acute-care hospital · screening

Needs decision

✓ Skilled needs — IV antibiotics, wound vac — matched to services you provide

✓ Payer — managed Medicare, in-network — rate on file

⚑ risk flagged — needs hemodialysis 3×/week; nearest contracted provider 22 mi, held for review

The agent screens the referral and drafts the response. Your coordinator decides who gets the bed.

NO EHR INTEGRATION REQUIRED

We start with the knowledge you already control.

Your policy manual, payer contracts, capability and staffing notes, past surveys and Plans of Correction, incident and training files — plus the referral packets that arrive as faxes and PDFs. All from the SharePoint, drives, and file shares you already run. No clinical records, no vendor plugin, no waiting on your EHR. Every answer traces to the policy section, the payer rate, or the referral line it came from. Runs on your infrastructure — cloud, on-prem, or air-gapped.

The same production system proven on 20,000+ documents at a U.S. industrial equipment manufacturer — pointed at your facilities.

GET STARTED

Bring us your referral inbox — and your last survey.

Book a working session — point us at a week of referrals and a statement of deficiencies, and watch both turn into sourced, checked decisions your team can stand behind: faster admissions and a cleaner survey.

Your message will be answered by a real person.

Book a working session

Tell us what kind of knowledge is scattered, where it lives, and what your team needs to answer.

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